Spreadsheet EUC Registration Module
Take control of your most important spreadsheets and other end user computing applications (EUCAs) with the Registration module for proven and consistent file monitoring.
Apparity’s Registration module helps organizations take control of their most sensitive spreadsheets and EUCAs. Apparity works with each organization to create customized questionnaires that capture key information about spreadsheet and EUCA use. When end users register critical files, Registration collects important information such as business use, existing processes, and existing controls for specific files. Then it keeps all registered files in a single inventory location for easy management. As a result, all your critical files are centralized, which makes it easier to monitor for management and compliance.
Apparity’s Registration process serves as the perfect means for an organization-specific risk assessment. The registration form is filled out by a user while registering a file, and it weighs variables, such as the file purpose, relevant regulations and report visibility. Then, it assesses how much risk the file presents to the organization.
EUCA and spreadsheet controls policies tend to vary by organization. However, it is typical to place stricter controls on riskier files. In order to be successful, these controls must be followed and documented. For that reason, the Apparity Active Management module can be used with Registration to place file controls and automate documentation.
Apparity keeps all registered files in a centralized location, the Apparity Inventory Management System (AIMS), for consistent monitoring and convenience. For optimal use, it is easily accessed through a web interface and intuitively displayed for end users. Within AIMS, a user can see the current state of the registered EUCAs and a full history of file modifications. There is also an export feature that can extract inventory listings and file details.
To cater to your organization’s specific needs, Apparity offers a personalized assessment and registration form. This also includes a wizard mode, collapsible sections, and Save as Draft features. When crafted, this degree of specification allows organizations to guide their users with relevant and accurate information. While at the same time, it ensures that the product is aligned with your internal policies and processes.
With other risk management software, inventory management is a siloed function in which discovery data has to be manually imported into inventory. Unlike competitors, Apparity Inventory Management System (AIMS) is integrated into our entire product suite and provides the ability to manage all your spreadsheet and EUC inventory regardless of stage (discovered, registered, managed).
The Managed/ Registered Inventory consists of all files that are registered and those that are placed under management for more surveillance. As a first step, Registration allows an organization to document certain file properties for EUC inventory. If more care is necessary, files can be placed under management in order to use change management and versioning controls. The Managed/Registered Inventory is designed to help organizations effectively manage their critical files from one location.
The Unregistered Inventory includes all of the files that were picked up from Discovery scans. These listings will include information about each file. When files appear to be versions of the same application, Apparity uses an algorithm to group them. AIMS also gives the user tools to group and filter the EUC inventory in order to view the data in a personalized and meaningful way.