Discovery Module

Discovery Module Related Features

Scan Setup & Tracking Console

Setting up and tracking scans can seem like a cumbersome and IT heavy task, but Apparity’s web-based Discovery Console is simple and smart. The Discovery Console allows organization scan administrators to schedule scans directly from the web interface without needing to access the Apparity server.

During the setup process, custom scans can be configured so that an organization can focus on files that matter the most. Scan administrators can define exclusion patterns, file “freshness”, and file type.

These settings help eliminate bloated results and save precious time for those responsible for analyzing Discovery results. In addition to one-time scans, scan administrators can set incremental scans on a custom schedule to help find new files (without duplicates).

Most importantly, the Discovery Console provides a central location to view and manage all scan activity, including:

• Summary of all Running, Upcoming and Completed scans
• Detailed insight into parameters, schedules and results
• Troubleshoot a scan
• Abort a scan
• Clone a scan
• Disable/ Enable a scan

Rapid Discovery Assessment

Reviewing the files identified during a Discovery scan can feel like a daunting task. Apparity makes the process more efficient and transparent with its Rapid Discovery Assessment feature. The Assessment form is customized to an organization’s requirements to capture both general information and EUC policy scope information. This information can then be used to determine if files require additional registration and controls.

General information, like department and assessor, can help with assigning assessments to the groups and people most familiar with the file. If a user cannot determine the appropriate assessor from the file name or location, Apparity’s Group Summary provides the last modifiers of each of the file copies. When the assessor has been defined, he or she can use the customized Assessment form to answer questions about the file’s business impact and other factors of policy scope. In addition to determining whether further Registration or Active Management is required, the Assessment form also serves as an auditable file review history.

Connection Explorer

Using data from Discovery, Apparity’s Connection Explorer goes further by visually charting the file connections in a dynamic interface. It’s easy to use and a powerful tool for end users.

As the Discovery module scans an environment, the results are automatically placed into the Apparity Inventory Management System (AIMS). The files are then grouped by an algorithm that can detect when files are copies of a single application. This allows an organization to review an application as a whole, rather than reviewing multiple file versions separately. The Connection Explorer also comes in handy when reviewing thousands, or hundreds of thousands, of files. Additionally, it provides filtering and sorting tools that allow you to find EUCs that require further assessment.