Rapid Discovery Assessment Form

You Ran Discovery – What Now?

Potential EUCs have been identified on your shared drives and SharePoint sites through a Discovery Scan, but what happens next? Not everything discovered will fall within the scope of your organization’s EUC policy. Yet, some of these files will still require registration or added controls.

How do you know what files need further attention? How do you ensure that all the discovered files have been reviewed and assessed against the EUC policy? Enter Apparity’s Rapid Discovery Assessment form.

Business Impact & Policy Scope

Whether discovered files meet the minimum requirements for registration varies by organization. Apparity gives its users the ability to customize the assessment form to evaluate against the unique requirements of their EUC policy. The assessment form will help determine whether the file is in scope, requiring registration, or out of scope, which keeps the file in the Unregistered Inventory.

Furthermore, the assessment form helps to quickly determine an in-scope file’s impact without having to go through the more rigorous registration process. The assessment is also logged to provide an auditable file review history.

Additionally, to improve efficiency, Apparity groups copies of a file. Doing so allows assessment at a group level instead of being done separately for each copy.

Share the Responsibility

In many organizations, there’s often a central risk team tasked with understanding the EUC landscape. Assuming this team can understand the essence of each and every file discovered is unreasonable. Instead, the risk team can use Apparity’s Group Summary view to identify people who have modified a file and therefore should have intimate knowledge of it.

The risk team can then assign files to the specific departments and accessors to determine whether the files meet business impact requirements.

See Rapid Assessment in Action

Schedule a demo to see the Rapid Assessment form in action.